Senior Office Secretary

Senior Administrator

Ref: 3944| Posted: 29th Jul 2019

This vacancy is now closed

Executive Leadership Team and Projects Administrator

Hours: 37 hours per week Monday – Friday

Location: Swindon

Type: Temp to Perm

Hourly rate: £9 - £11/hour

To provide administrative and data handling support to ensure the smooth running of Executive Leadership Team (ELT) administration and project development within Brunel SEN MAT (BSM) and The Uplands Enterprise Trust (UET), in compliance with statutory requirements. 


Key Accountabilities:

  • To provide a comprehensive and first class administrative service to the ELT, the CEO’s P.A and the Project & Development Manager, delivering highly effective, efficient, professional, proactive and confidential support.
  • To provide administrative support for all ongoing projects as directed by the ELT and/or Project & Development Manager. To include the set up and maintenance of project development tools and compliance trackers.
  • To maintain a BSM and UET centrally held policy matrix ensuring that policies are updated and reviewed according to the defined review schedule.
  • To provide a courteous, professional and knowledgeable point of contact for the ELT, promoting a positive image of BSM and UET at all times.
  • To perform research and prepare briefings for the ELT as required and disseminate as appropriate to Governors, Trustees and Heads of Education Provisions (HoEPs).
  • To support the CEO’s P.A to ensure that preparation for all meetings attended by ELT is undertaken and the ELT are briefed sufficiently in advance and all action points are followed up.
  • To support the CEO’s P.A in respect of diary management, travel planning and logistics to ensure that the ELT are in the right place, at the right time, fully prepared. 
  • To ensure that all work is carried out with quality, high standard and timeliness, maintaining confidentiality at all times.
  • Provide first drafts of letters, reports and presentations as directed ensuring that all such correspondence is processed accurately and in an effective and efficient manner.
  • To minute meetings as required.
  • Manage heavily competing priorities in a high-pressure environment.
  • Deal with emails, correspondence, invitations and process as appropriate or draft responses for the ELT then follow up and monitor where necessary.
  • To ensure that the ELT has adequate PA support at times of high demand or unexpected absence.
  • Assist with the production and up-dating of BSM and UET Strategic documents.
  • Undertake any other reasonable and appropriate duties as may be requested by the ELT.

Other duties:

The post holder may be required to perform duties other than those given in the job description.  The particular duties and responsibilities attached to posts may vary from time to time without changing the general character of the duties or the level of responsibility entailed.  Such variations are a common occurrence and would not themselves justify the re-valuation of a post.  The job description and allocation of particular responsibilities may be amended by agreement from time to time.

The C&D Group are acting as an employment business in regards to this role