£22,000 - £25,000 per annum

Planned Preventative Maintenance Coordinator

Ref: 3404| Posted: 25th Apr 2018

This vacancy is now closed
Job Title:      Planned Preventative Maintenance Coordinator (PPM) / Buildings Coordinator (FM Services) 
Sector:          Facilities Operations
Reports to:   PPM/SI Lead
Salary:           £25,000 per annum
Location:      Swindon with some travel to clients 
Type:             Permanent | Full Time
Read more and apply here to be considered for the role.
The role and responsibilities
Working within the Asset Management and Technical Services Team the successful applicant will is responsible to the PPM/SI Lead:
  • Generate, assign and coordinate the delivery and receipt information relating to PPM through the CAFM system (Concept)
  • Raise Work Orders for PPM works through the CAFM system and track and coordinate these work orders from assign status to completion.
  • Ensure all documentation is uploaded to the Management Information System within the timescales set out in the contract; this includes Written Schemes of Examination and certification.
  • Provide administrative support to FM Technical Services and Asset Management Team including document control
  • Regular reporting in the agreed format in a timely manner, to internal/external customers and also to the Supply Chain.
  • Identify and make recommendations for additional systems and processes, that will enhance the customer experience whilst meeting the customers’ requirements
  • Develop and maintain effective working relationships, both internally and externally with customer and client at all levels of management. Ensuring client satisfaction with agreed outcomes and best practice methodology
  • Ensure contractual obligations are delivered and sustained
  • Ensure that the PPM/SI Lead is regularly updated with the statuses of PPM works and other legislative work orders that are delivered by the Supply Chain.
  • Assist the PPM/SI Lead with ensuring suppliers PPM Schedules meet contractual requirements.
  • Ensure areas of concern with the delivery of statutory requirements are highlighted.
  • Ensure client satisfaction with agreed outcomes and best practice methodology
  • Ad hoc Project work as directed by senior management, this is to include updating of the clients’ asset register and planned maintenance tasks/job plans.
  • Internal colleague relationship management and opportunity development
  • Evaluate and develop own working practices and promote safe working practices
  • Contribute to the design, delivery and evaluation of work procedures within a challenging and complex co-ordination role
  • Ensure full audit trail in place to satisfy internal and external auditors through the CAFM systems.
  • Promote a robust health and safety culture within the workplace and across the contracted areas of responsibility at all times
  • Adhere to the company’s business practices and zero harm culture
  • Ad hoc duties as required.
  • Computer skills
  • Communication
  • Teamwork
  • Customer Service
  • Problem Solving
  • GCSE (or equivalent) Maths & English
  • Hold, have held or eligible to apply security clearance
  • A technical qualification within the Building Service Industry and/or Facilities Management
  • Knowledge of Assets and their maintenance requirements
Experience and Skills:
  • Experienced user of Microsoft Office software including Word, Excel, and Access
  • Good working knowledge of databases and reporting
  • Organised – ability to plan and prioritise workload
  • Shows initiative and is a self-starter
  • Willing to learn and able to adapt to change
  • Sets and meets challenging goals and seeks long-term improvement
  • Strong communication skills and the ability to deliver excellent customer service with strong customer focus
  • Strong team player and role model, capable of gaining trust and support of team and customer
  • Demonstrates a systematic approach to tasks and measures progress against plans
  • Ability to work as part of an integrated team or individually as required
  • Effective communicator both verbal and written with the ability to produce accurate and timely reports
  • Ability to build productive relationships and networks with all stakeholders
  • Understanding of Planned Preventative Maintenance, Statutory Compliance and Facilities Management (Hard Services)
  • Experience of working in a secure environment
  • Knowledge of CAFM systems (Maximo, Concept Evolution and Share point)
  • Experience of working client side with a diverse supply chain
  • Experience of providing information as part of Technical Audits
  • Experience of reporting and dealing with large amounts of data
  • Attention to detail
  • Ability to deal with pressure and to tight deadlines
  • Experience of operating within a Technical Service Team within the facilities management industry
  • Experience of working in a secure environment
  • Experience of working client side with a diverse supply chain
In return you receive:
  • An excellent salary
  • 25 Days annual leave
  • Company Pension Plan
  • Income Protection
  • Life Assurance Cover
  • Personal Accident Insurance
  • Childcare Voucher Scheme
  • Business Travel Insurance
Apply here to be considered for this role.
The C&D Group is acting as an employment agency in regards to this role.