Permanent
Office Junior
Wiltshire

Events Assistant

Ref: 3587| Posted: 10th Sep 20182018-09-10

This vacancy is now closed

EVENTS ASSISTANT

Location: Lechlade, Gloucestershire

Salary: £17,000/year

Hours: 9:00 – 17:00 or 9:30 – 17:30

Days: Monday – Friday

(occasional weekends exchanged for lieu days)

On the job Training provided – no experience needed

Immediate start  

General Responsibilities:

  • Researching new companies to be added to the exhibitor database
  • Updating exhibitor lists on website
  • Updating and maintaining our social media presence on Facebook and other appropriate media
  • Updating and uploading new documentation to company website
  • Assisting at events
  • Handling phone enquiries
  • Updating floor plans with exhibitor names
  • Prepare marketing leaflets to send
  • Maintain filing of documentation
  • Research pictures for each show and store in dropbox
  • Update description of goods on main database
  •  update website with new companies
  • Update floor plans with companies who are exhibiting
  • Update the VFM Co site specific risk assessments for each of our events
  •  Maintain H&S documentation
  • Uploading correct and accurate information to the company website re set up and breakdown at all events for exhibitors
  • Back up Quickbooks accounts regularly

Accounts administration responsibilities:

  • Draw up invoices for stands sold daily and email to the exhibitor with appropriate documentation
  • Input payments from exhibitors daily – BACS, cheques, credit card payments. Send out & chase emails to exhibitors who are overdue
  • Responding to emails about payments
  • Following up exhibitors ten days after first deposit invoice sent

Candidate Attributes

  • Will have an interest in Events and Marketing
  • Is social media savvy  
  • Has an eye for detail
  • Good time keeping
  • Happy to work some weekend/ is flexible
  • Enjoys planning and being well organised

The C&D Group are acting as an employment agency in regards to this role