Permanent
General Manager
Swindon

Business Manager

Ref: 3970| Posted: 1st Jul 2019

This vacancy is now closed

Business Manager

Salary Scale: £30,000 - £35,000 (depending on experience)          
Hours of work: 37 hours per week / 52 weeks per year
Location: Swindon   

Permanent

Sector: Educational Enterprise Trust/Charity

The Role 

The Business manager works strategically and operationally across the finance, HR, FM, IT and administration functions of the Trust to ensure the organisation runs efficiently and adheres to best practice standards.

The role will line manage the administration and facilities team including performance management and will be responsible for policies and procedures including statutory reviews.

This role is for 37 hours, 5 days a week although the candidate must be flexible with the needs of the business. The candidate will be required to work at any site in and around the Swindon area. A full and clean driving licence and own transport is essential for this role.

The Responsibilities

Finance

  • To develop with the senior management team, the financial strategy and plan for the organisation in line with the business plans and to develop associated key performance indicators
  • To maintain an effective working relationship with the Finance Sub-Committee, ensuring that the Committee can effectively review the charity’s finances on behalf of the board of trustees.
  • To ensure a full budget is produced annually in partnership with senior management team within the context of a three-year budget.
  • To ensure that management accounts and forecasts are produced monthly, progress against budget is monitored and cash flow is effectively managed.
  • To ensure there is transparent accounting for restricted and unrestricted funds
  • Assisting in preparation of funding and grant applications, to ensure full cost recovery.
  • To ensure the day to day accounting operates in line with the financial controls and procedures and that all financial information is accurate and timely.
  • To oversee payroll and pension processing ensuring compliance with the procedures and current legislation. Working with external payroll consultants on monthly payroll.
  • To ensure the timely preparation of year-end consolidate statutory accounts with the collaboration of the auditors to the Charity Commission and Companies House and all other reporting and compliance requirements.
  • To maintain the  grant register
  • To monitor and maintain all aspects of income including debt management
  • To be responsible for all procurement policies and procedures to ensure compliance.
  • Ensure the treasury management process and procedures are in place ensuring compliance with HMRC and VAT regulations.

 

IT and GDPR

  • Work to ensure that the organisation has good IT support and systems and that contractual arrangements are reviewed regularly.
  • To ensure that the organisation is GDPR compliant and that the charity has all necessary security measures in place.
  • Manage any information request in line with GDPR policies.
  • To ensure all the IT and Data Protection policies are up to date and that GDPR training is in place for all staff.

HR

  • Ensure that all staff have the correct contracts and any variations in place.
  • Management of recruitment processes from placing adverts, arranging interviews to confirming appointments
  • To work in partnership with HR consultancy to effectively manage HR queries up to grievance / disciplinary level. In consultation with the HR consultant advise other staff on HR matters.
  • To ensure the organisation has in place policies that comply with legal requirements and reflect best practice for the protection and wellbeing of its staff, volunteers, trustees and assets including insurance, pension arrangements, HR policies and procedures, health and safety policies.

Facilities

  • To maintain the asset register
  • Ensure compliance in all Health and Safety aspects
  • Manage the PPM (Planned Preventative Maintenance) schedule.

Essential skill

  • Enhanced DBS
  • Be willing to adhere to Safeguarding procedures
  • Undertake mandatory Safeguarding training

Skills & Qualifications

  • Book-keeping qualification. Minimum level 3 AAT or equivalent
  • Be highly motivated
  • Excellent ICT Skills – advanced level of excel
  • Experience of preparing annual budgets, management reporting, forecasting and cash flows
  • Experience of preparing annual accounts and knowledge of charity SORP
  • Able to operate both at a strategic and detailed level.
  • Ability to manage own time and workload efficiently and to prioritise appropriately.
  • Commitment to ensuring equal opportunities throughout the organisation.
  • Experience of project budget preparation and financial reporting
  • Experience of HR functions
  • Understanding of HR functions
  • Understanding of GDPR compliance

Personal Qualities

  • Effective communication, both written and verbal
  • Remain calm when dealing with challenging behaviour
  • Flexibility and adaptability
  • Be able to work as part of a team
  • Ability to work in a multi-service organisation
  • Have a sense of humour
  • Be able to use initiative and be willing to suggest initiatives to others

Supporting young people

  • Great communication
  • Understanding the importance and culture of the Charity and embrace opportunities to get to know our young people professionally.
  • Experience / understanding of SEND

Management Skills

  • Clean and full driving licence
  • Experience of managing a team including the ability to motivate
  • Ability to discuss the work of the charity in a professional capacity
  • Experience in training staff and the ability to develop a team to deliver its maximum potential
  • A strong decision maker

The C&D Group are acting as an employment agency in regards to this role