CORONAVIRUS (COVID-19) OPERATING POLICY

C&D Group accepts its responsibilities for premises and sites operating during the Covid-19 pandemic. We aim to protect our workforce and minimise the risk of spread of infection.

This policy is intended to introduce consistent measures in premises and sites of all sizes in line with the Government's recommendations on social distancing.

These are exceptional circumstances and we will comply with the latest Government advice on coronavirus, at, all times.

The organisation has undertaken a risk assessment to make the working environment as safe as it possibly can to follow the Government's guidance on coronavirus. A risk assessment has been undertaken prior to any business activities resuming, a copy of which is available at the reception desk, and the central information SharePoint folder, This has been shared with all staff and is also available on our website.

The health and safety requirements of any business activity must also not be compromised at this time. If an activity cannot be undertaken safely due to a lack of suitably qualified personnel being available or social distancing being implemented, it should not take place.

Managers should remind all employees at every opportunity of the operating procedures which are aimed at protecting them, their colleagues, their families, and the UK population.

If a, premises is not consistently implementing the measures set out below, it may be required to shut down.

This policy will be reviewed monthly and revised as necessary in response to changes in legislation or guidance on methods of working. Employees, contractors, suppliers, and consultants are all required to co-operate with us in making this policy work.

 

Signature:    L Boulton

Date:            24/09/2020

 

Self-Isolation

Anyone who meets one of the following criteria should not come to the workplace but should stay home and self-isolate:

  • has symptoms of coronavirus (a high temperature or a new persistent cough or breathlessness, or has noticeably lost their sense of taste and smell)
  • has tested positive for coronavirus
  • is living with someone who has the symptoms or confirmed Covid-19
  • have been told by NHS Test and Trace that they have been in contact with a person who has coronavirus.

Procedure if Someone Falls Ill

We will:

  • isolate the individual
  • ask them to put on a mask/face covering
  • assess if any other assistance may be required
  • try to avoid the individual using welfare facilities such as the kitchen area
  • send them home, avoiding public transport where possible
  • instruct the individual to arrange for a Covid-19 test to be undertaken
  • maintain communication with the individual.

(See the Developing Symptoms at Work section in the Employer Factsheet: Managing a Suspected or Confirmed Covid-19 Outbreak for details - Appendix 1)

Travel to Work

Wherever possible, workers should travel to site alone using their own transport.

  • There are adequate parking arrangements for additional cars and bicycles
  • Other means of transport to avoid public transport, e.g. cycling should be used where possible
  • Provision will be made to how someone taken ill would get home.

Building Access Points

We will:

  • Stop all non-essential visitors
  • Where necessary, introduce staggered start and finish times to reduce congestion, and contact at, all times
  • Monitor/adjust access points to enable social distancing
  • Require all workers to wash or clean their hands before entering or leaving the buildings (we will provide hand cleaning facilities at entrances and exits; this will be hand sanitiser if soap and water is not practicable)
  • Regularly clean common contact surfaces in reception, office, telephone handsets/mobiles, desks, door handles, particularly during peak flow times

Handwashing

We will:

  • Provide additional handwashing facilities to the usual welfare facilities
  • Ensure soap and fresh water is readily available and kept topped up at, all times
  • Provide hand sanitiser where handwashing facilities are unavailable
  • Regularly clean the handwashing facilities and check soap and sanitiser levels
  • Provide suitable and sufficient rubbish bins for paper towels with regular removal and disposal.

Toilet Facilities

We will:

  • Request that people wash hands before and after using the facilities
  • Enhance the cleaning regimes for toilet facilities particularly door handles, locks and the toilet flush
  • Provide suitable and sufficient rubbish bins for paper towels with regular removal and disposal.

Rest Rooms and Eating Arrangements

 

  • Break times will be staggered to reduce congestion and contact at all times.
  • Hand cleaning facilities or hand sanitiser will be available at the entrance of any room where people eat and should be used by workers when entering and leaving the area.
  • The workforce should be asked to bring pre-prepared meals and refillable drinking bottles from home.
  • Workers should sit 2m apart from each other while eating and avoid all contact.
  • Follow enhanced cleaning measures of the tap mechanism for any hot water/drinking water.
  • Tables should be cleaned between each use.
  • All rubbish should be put straight in the bin and not left for someone else to clear up.
  • Used crockery and utensils should be washed and put away or placed in the dish washer after each use to limit person to person contact.
  • All areas used for eating must be thoroughly cleaned on a regular basis, including chairs, door handles.

General Principles

  • Non-essential physical work that requires close contact between workers should not be carried out without permission.
  • Work requiring skin-to-skin contact should not be carried out without permission.
  • Plan all other work to minimise contact between workers.
  • Reusable PPE should be thoroughly cleaned after use and not shared between workers.
  • Barriers and screens (or other mitigating measures) are in place to protect those who cannot work 2m apart.
  • Workstations and desks are rearranged to be 2m apart or positioned in a way in which persons are not facing each other. In cases where persons must face each other, they will be separated by screens.
  • Single use PPE should be disposed of so that it cannot be reused.
  • Increase ventilation in enclosed spaces by opening windows/doors where possible.

Meetings

The following procedures apply.

  • Meetings should be virtual if possible, in the first instance.
  • Only absolutely necessary meeting participants should attend in person.
  • Follow the maximum occupancy for meeting rooms.  As a rule, this should be 50/60% of normal occupancy.
  • Attendees should be two metres apart from each other.
  • Rooms should be well ventilated/windows opened to allow fresh air circulation.
  • Consider holding meetings in open areas where possible.

Cleaning

  • Enhanced cleaning procedures will be in place across the site, particularly in communal areas and at touch points including:
    • taps and washing facilities
    • toilet flush and seats
    • door handles and push plates
    • handrails on staircases and corridors
    • food preparation and eating surfaces
    • telephone equipment
    • keyboards, photocopiers and other office equipment.

 

 

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